FACHEX Program Guidelines
Initial Policy: February 8, 1977; Revised: March 2007; Revised: November 2017
FACHEX (Faculty, Administrator, and Staff Children Exchange Program) is an undergraduate tuition remission program which allows dependents eligible for tuition benefits at the “exporting” institution to apply for the same benefits at participating “importing” institutions. It was established by the Conference of the Academic Vice Presidents of the Association of Jesuit Colleges (AJCU) in 1971 and continues to the present time. The benefit extended to FACHEX recipients should be consistent with the tuition remission benefits extended to dependents of the home institution’s employees.
To be eligible for the FACHEX program, the student must be eligible for tuition remission at the home institution. The student must satisfy the importing institution’s standards for admission before becoming qualified for the FACHEX program. If awarded, the student must satisfy the importing institution’s requirements for renewal of the award.
FACHEX eligibility does not qualify a dependent child for admission, nor does an offer of admission to a participating Jesuit institution guarantee a FACHEX award.
Participating Colleges and Universities
The colleges and universities which are currently members of the program are listed at the end of this document.
Eligibility for Participation
Eligibility requirements are determined by the “exporting” institution. If the “exporting” institution grants tuition remission to the child of an employee, then the child is eligible to apply for the FACHEX benefit. The FACHEX benefit may only be awarded to full-time undergraduate students.
Continuing eligibility for students currently receiving the benefit is confirmed annually, no later than July 1, by the “exporting” institution.
Value of the FACHEX Benefit
The FACHEX benefit covers tuition remission. Students are expected to pay all fees and room and board charged by the "importing" institution. Generally, the tuition remission pertains to the regular fall and spring academic sessions only, although "importing" institutions may grant waivers for summer session tuition. Co-pay or administrative fees may only be charged to FACHEX participants if they are charged to recipients of the institution’s employee tuition benefit program and at equivalent levels. Such fees shall be announced to FACHEX coordinators by December 1 for the following year.
Tuition may be covered by the FACHEX award only or in combination with other institutional scholarship funds. The total award will not exceed tuition.
Each participating institution agrees to import minimally as many students as it exports. A participating institution may not export a greater number of FACHEX award recipients than it imports. However, it may import more than it exports. Offers of awards will reflect this agreement. Each institution provides at least two new FACHEX awards each academic year, even if this means imports will exceed exports.
The FACHEX program is limited to undergraduate programs only. Other program limitations may be imposed by participating institutions. Individual institutions determine available programs and year of entry.
The FACHEX program is administered by the AJCU. At each participating institution, a FACHEX coordinator is appointed. FACHEX coordinators at participating institutions will elect a National Coordinator for the program.
The FACHEX coordinator at each institution:
Informs employees of the program
Maintains communication with coordinators of other institutions concerning students seeking the FACHEX benefit
Maintains ongoing status of certified students in the FACHEX database hosted by Tuition Exchange Program, Inc. (TE)
Submits the necessary information for the periodic enrollment reports in the FACHEX database hosted by TE
Maintains appropriate records of incoming and outgoing FACHEX awards.
Procedure for seeking the FACHEX benefit:
Student applies to the participating institution/institutions of choice
Eligible parent requests that certification of eligibility for the dependent child be sent to the participating institutions of choice. To facilitate the procedure, the following student information must be included in the above request* (institutions to which certification is to be provided must also be included):
Social Security number
E-mail address (parent e-mail should not be used)
Academic year for which certification requested
Number of academic years student will attend (typically 4)
Number of regular academic semesters student will attend (typically 8)
Filing the Free Application for Federal Student Aid (FAFSA)
Entering class (Freshman or Transfer/Sophomore if currently enrolled student)
The following sponsoring parent information must be included:
Parent title or position/department
Parent years of employment (Optional)
Employment category (faculty/non-faculty)
Institution where employed
Coordinator verifies the dependent’s eligibility to receive this benefit.
Coordinator notifies the importing institution(s) of the student's eligibility by December 15 through TE. A copy is sent to the eligible parent.
Importing institution notifies the student regarding admission to the institution.
Coordinator at the importing institution will notify the student if the FACHEX benefit will or will not be awarded. All institutions agree to make their first FACHEX awards no later than April 1. No institution may require a commitment from a student prior to May 1.
For specific information regarding the procedure that participating institutions use to grant FACHEX awards, please contact that institution’s local coordinator. Policies vary by institution.
*All institutions may not use all information requested. Criteria listed reflect information requested for the TE hosted database.
Participating Colleges and Universities (26)
Saint Joseph’s University
Saint Louis University
Saint Peter’s University
Santa Clara University
Spring Hill College
University of Detroit Mercy
University of San Francisco
University of Scranton
College of the Holy Cross
John Carroll University
Le Moyne College
Loyola Marymount University
Loyola University Chicago
Loyola University Maryland
Loyola University New Orleans